Privacy Policy

At G.V. CA Samstha, we value the privacy and protection of our students, parents, and members. This Privacy Policy explains how we collect, use, store, and protect your personal information.

1. Information We Collect

We may collect the following information during admission and membership registration:

• Student’s full name
• Parent/guardian name
• Date of birth
• Contact details (phone number, email address)
• Residential address
• Academic details
• Payment details (fee records, transaction details)
• Attendance records

2. Purpose of Collecting Information

• Admission and membership processing
• Fee management and payment tracking
• Attendance monitoring
• Academic communication
• Batch allocation and scheduling
• Compliance with institutional policies
• Internal record keeping

3. Contact Information Policy

• Direct sharing of personal contact information between teachers and students is strictly prohibited.
• All official communication must be routed through the institute’s authorized communication channels.
• Any violation of this rule may result in disciplinary action.

4. Data Sharing

• We do not sell, rent, or trade personal information.
• Information may be shared only when legally required by law or regulatory authorities.
• Limited information may be shared internally with authorized staff for academic and administrative purposes.

5. Data Protection & Security

We implement reasonable administrative and technical safeguards to protect personal information from:

• Unauthorized access
• Misuse
• Loss or theft
• Unauthorized disclosure

Access to personal data is restricted to authorized personnel only.

6. Payment Information

• Fee payments and related financial records are maintained securely.
• Admission fees and advance payments are non-refundable as per institutional policy.
• Records are stored for accounting and audit purposes.

7. Attendance & Academic Records

• Attendance records are maintained for academic monitoring.
• Continuous absence beyond two months may lead to admission cancellation as per institutional terms.
• Academic data will not be disclosed publicly without consent.

8. Data Retention

• For the duration of membership
• For legal, accounting, or regulatory requirements
• As required for institutional record keeping

After the retention period, data may be securely deleted or archived.

9. Parent & Student Rights

• Request correction of inaccurate information
• Request clarification on how their data is used
• Raise concerns regarding privacy practices

Requests must be submitted in writing to the institute administration.

10. Policy Updates

G.V. CA Samstha reserves the right to update or modify this Privacy Policy at any time. Updated policies will be communicated through official notice.

11. Consent

By enrolling and accepting the Terms & Conditions of G.V. CA Samstha, you consent to the collection and use of your information as outlined in this Privacy Policy.